Join my client, a prestigious luxury company as an ambitious, proactive Office Manager.
You'll be at the forefront of their small yet dynamic team, handling all administrative tasks with finesse and managing critical logistics for their esteemed clients worldwide.
This is a unique opportunity to immerse yourself in a fast-paced environment where your flexibility and leadership shine.
Location: Merrion Square, Office-based Salary: negotiable based on experience Languages: English fluency PLUS French / Italian or Japanese proficiency is a HUGE plus.
Responsibilities: Manage logistics operations including packing, unpacking, and tracking shipments with major carriers such as DHL, FedEx, UPS.
Communicate effectively with customer service teams for timely issue resolution.
Procure and manage office supplies, ensuring stock levels are maintained.
Handle office administration tasks such as generating monthly staff working hour reports and business trip expense reports.
Manage subscriptions and services related to IT and office equipment.
Research and coordinate travel arrangements including flights and hotels.
Collaborate with 10 staff members to ensure smooth operations and pass receipts for expense processing.
Support additional projects as needed, especially those with international components.
Requirements: Fluent in French / Italian / Japanese (desired).
Exceptional organizational and time management skills.
Strong attention to detail with a proactive and reactive approach.
Ability to work effectively in a fast-paced environment.
Excellent communication skills and a friendly, humble demeanor.
Comfortable with manual tasks and handling logistics coordination.
Familiarity with office administration tasks and tools.
Cultural fit within the company's dynamic and collaborative environment.
Additional Information: Full-time position with potential for part-time hours (Tuesday/Wednesday/Thursday).
Health insurance reimbursement up to €1500 starting from 2025.
Immediate start required if possible Join my clients team and contribute to their exciting projects both locally and internationally!