Position: Office Manager & Personal Assistant Job Type: Permanent full-time Location: Dublin 6 Key Responsibilities Office management: Ensuring smooth running of all administrative functions First point of contact for all enquiries (telephone, reception, email) Managing relationships with third party suppliers (Security, IT, Telephones, Cleaner, OMP, Couriers, Handymen, Caterers, Landlord and Taxis ) Preparing meeting rooms and refreshments (sometimes before 8am and after 30pm) Primary responsibility for the development and implementation of the Company's Health & Safety Policy, ensuring that all related obligations are met on a continuous basis Primary responsibility for compliance with ISO - attend monthly and quarterly audit meetings, ensure all records are updated Purchase Order system management Proof reading of Presentation documents Personal Assistant: Provision of comprehensive, confidential senior level support to the two Directors Extensive diary management Travel arrangements including overseas travel (hotels, flights, transport ) Client co-ordination and correspondence Other tasks that arise from time to time Project Support: Arranging face-to-face and virtual meetings with clients and prospective clients as well as a significant number of research interviews for project teams Production of workshop/interview notes - good, accurate written and presentation skills required in Word and PP Key Skills and Competencies The ideal person will have at least 5 years' office management and/or senior PA experience.
The person will be comfortable working and delivering under pressure in a creative, client-centred Proven ability to act with confidentiality, discretion and flexibility Excellent front-of-house skills and presentation A sharp eye for detail and the ability to work accurately, plan effectively and adjust to changing priorities Excellent organisational, time management and prioritisation skills A common-sense attitude to be able to get things done and make decisions Strong interpersonal skills including problem-solving, negotiation and feedback Ability to work autonomously and maintain relationships under pressure Tech savvy with an excellent working knowledge of MS Office suite including Word, Excel and PowerPoint Knowledge of ISO standards desirable but not essential Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
Skills: Office Manager Senior Executive Onsite