PA/ Administration Assistant 6 months Dublin Park Place city centre office.
4 days in office 1 day from home after six weeks (need own laptop for home working) One of our large financial clients is looking for an PA/ Administration Assistant to join their team.
Previous experience working as a PA/Administrator.
Diary management, including organising internal/external meetings Handling sensitive and confidential material and information Establish professional and effective communication at all levels with internal stakeholders and assistants in your area Cultivating relationships with external clients and their assistants, develop knowledge of bankers clients, transactions and specific individuals where possible.
Manage professional response to telephone calls, taking ownership of queries Management of email system, prioritising and responding where appropriate.
Arranging complex domestic and international travel in high volumes booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained Arranging conference calls and video conferences internally and externally Understanding the internal systems for BOFAL such as Concur Smartforms/CRM/ (Training will be given for all internal systems).
Handling expenses using Concur system with a general understanding of the banks policies Filing call reports on a weekly basis using Navigator Completing CRM on a weekly basis Ensure relevant DRE is captured Pre-empt and highlight to the Business Manager out of policy expenses Answers phone calls and takes messages; schedules meetings, books conference rooms, and makes appointments.
Performs administrative duties including updating documents, memos, letters and forms.
Basic PC skills with knowledge of Word/Excel.
Follows well defined procedures and practices.
May require experience in the field or in a related area.
Attention to detail is required.
Please apply with your most recent CV Skills: Administration Assistant attention to detail PA