A client in Blanchardstown is looking to hire a Personal Assistant for a 1 year Fixed Term Contract to provide executive support to two directors.
Your responsibilities will be: Working with the corporate travel agent to coordinate cost-effective and often complex domestic and/or international travel arrangements and itineraries.
Secretarial duties for Partner and Directors - comprehensive and proactive diary and email inbox management.
Provide administration assistance for Partner and team including meeting room bookings, conference on Teams and Zoom, ordering catering, printing agendas and documentation for meetings etc.
Arrange weekly/monthly meetings as required - prepare meeting packs as necessary.
Prepare Power Point presentations and assist on proposals/bids - liaise closely with internal departments such as Marketing.
Liaise and work with secretaries in other departments - actively share knowledge.
Process expense claims.
Organise team lunches, nights out/client entertainment.
Assist with any other ad-hoc projects and duties as appropriate.
What you will need: Excellent interpersonal and team-working skills along with a high degree of enthusiasm and adaptability Advanced PC skills specially Microsoft Outlook, Excel, Word and PowerPoint.
Excellent communication skills including strong typing/audio typing skills with a high-level of attention to detail Experience with organising Outlook calendar / email inbox management specifically on behalf of others.
A working knowledge of SAP, CRM, and expense management systems would be a definite advantage.
Prioritising work, using time management and organisational skills.
Be able to work under pressure.
Must possess an ability to multi-task with a strong attention to detail and a sense of urgency.
If you are interested, please apply now!
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
Skills: Junior PA Diary Management Administration