My client is a leading food production company based in Monaghan.
They are committed to delivering high-quality food products to their customers while maintaining the highest standards of safety and sustainability.
As part of their expansion, they are looking for a dedicated and detail-oriented Procurement Administrator to support their procurement team.
As a Procurement Administrator, you will play a vital role in supporting the procurement team with the day-to-day administrative tasks necessary to ensure the smooth operation of their supply chain.
You will assist in sourcing, purchasing, and maintaining relationships with suppliers to secure the best quality ingredients and materials needed for their food production process.
Responsibilities: Assist in placing purchase orders for ingredients, packaging, and other materials, ensuring timely delivery to meet production schedules.
Communicate with suppliers to confirm order details, delivery times, and manage any changes or issues that may arise.
Maintain accurate records of all procurement activities, including orders, invoices, delivery schedules, and supplier contracts in our procurement system.
Assist in monitoring stock levels to ensure adequate supply and avoid production delays; coordinate with the production team to align procurement needs with demand.
Support the procurement team in sourcing cost-effective suppliers and negotiating favorable terms to optimize procurement costs.
Ensure all procurement activities comply with company policies, industry regulations, and quality standards, including food safety and sustainability requirements.
Generate regular reports on procurement activities, including spend analysis, supplier performance, and delivery schedules for management review.
Provide general administrative support to the procurement team, including scheduling meetings, preparing documents, and handling correspondence.
Participate in continuous improvement initiatives to enhance procurement processes and contribute to the overall efficiency of the supply chain.
Qualifications and Skills: Previous experience in a procurement or administrative role, preferably within the food production or manufacturing industry.
Strong organizational and time-management skills, with the ability to manage multiple tasks effectively.
Excellent communication and interpersonal skills, with the ability to work collaboratively with suppliers and internal teams.
Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with procurement or ERP software systems.
Bachelors Degree in a business related field.
Understanding of procurement processes, supply chain management, and inventory control is an advantage.
Knowledge of food safety standards and regulations is a plus.
Skills: Supplier Coordination Administrative Support Cost Control Inventory Monitoring
