The Rehab Group We are an independent voluntary organisation providing services and support for people with disabilities and their families for more than 70 years.
Our work positively impacts the lives of over 10,000 people with disabilities, equipping them with the confidence, skills, and self-belief to achieve their expressed goals Job Title: Regional Secretary Permanent, 39 hours.
Location: National Learning Network - Dublin (Location Flexible) Job Purpose : The purpose of this post is to provide a wide range of support activities to a designated Senior Operations lead (Regional Manager).
The key tasks associated with this role will be to provide effective office administration support to the team, including providing comprehensive secretarial and administrative support such as general office management, dealing with incoming and outgoing correspondence, diary and travel arrangements, preparing documentation for meetings, liaising with a range of internal and external stakeholders, event and project management.
Minimum Education & Experience required: Educated to diploma/certificate level in a relevant discipline is desirable At least four years administration experience with a track record of handling multiple competing priorities in a busy and challenging environment is desirable.
First class IT skills with a high level of proficiency in the full suite of Microsoft Office applications Project and events management experience Job Duties & Responsibilities Deliver secretarial and administrative support to the designated Senior Operations lead (Regional Manager) in line with organisational requirements and timeframes, to include diary management; compilation and collation of reports; management of orders, invoicing and expenses; maintenance of databases; preparation and coordination of meetings; organising travel; and general office administration in order that the operations team can deliver effectively across a range of projects, work streams and priorities.
Collate, coordinate and prepare organisational and KPI information, to include status reports; garda vetting applications for Service Users in the region; management account variances; regional activity; financial reports; and HIQA reports in order to meet compliance standards.
Communicate with internal and external stakeholders (funders, HR, Internal Audit, Property, Finance, Business Development, Quality & Governance) in relation to administrative queries relevant to the work of the designated Senior Operations lead and execute administrative tasks including the preparation of statistical information in order to ensure that queries are addresses efficiently and effectively and to ensure that all requirements are delivered in line with the requirements of Internal / External stakeholders Monitor, maintain and manage the statistical information/reports and the production of trend analysis reports using spreadsheets, intranet and database software to include Health and Safety immediate notifications and incident reports in order to ensure accurate and up to date records of all HSE Monthly and Quarterly Returns and ensure submission by the required deadlines in line with Service Level Arrangements and Safety Statement requirements.
Additional requirements As part of our recruitment process, if applicable, candidates will be required to provide a Police certificate from the countries they have resided prior coming to Ireland.
A panel may be formed as a result of this campaign.
Staff benefits: Company Pension Scheme Paid maternity/paternity/adoption leave Educational leave 2 4 days annual leave Bike to work scheme Tax saver travel scheme Income protection Unpaid leave Health and Wellbeing programme Company credit union scheme Employee discount scheme Digital Doctor Financial support for studying and study leave Long Service Reward Scheme Sick leave Employee Assistance Programme (EAP) To be considered for this role you will be redirected to and must complete the application process on our careers page.
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