The Role PE Global are recruiting for a Senior Admin Assistant for our health client based in Leopardstown. This is an 11-month contract role with hybrid working options.
Job Responsibilities General Secretarial/Clerical duties constitute approximately 50% of job responsibilities. Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments. Works in teams or independently as needed and as relevant to complete work assignments and various tasks. Assists team with designated tasks on a prioritized basis and problem solves when appropriate. Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts. Completing complex/international travel expense reports in a timely fashion. Email and Correspondence Management: Screening and prioritizing emails. Drafting, proofreading, and responding to emails and correspondence on your behalf (on occasion). Event Planning and Coordination: Assisting in planning and organizing company/team events, meetings, or conferences. Communication Skills must be at a level to effectively interact with MSD/Merck executives and internal/external clients to maintain workflow. Respects the importance of maintaining confidentiality and appreciation of professionalism. Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills. Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software. Occasionally coordinates special projects. Education & Experience Required: High School Diploma Preferred: Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification) Minimum of (8) years Administrative Assistant experience. Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above). Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.). SAP /Concur / Agile experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP. Experience scheduling complex travel arrangements including multi-leg domestic and international travel. Demonstrated experience with processing of Visas/Passports. Advanced secretarial/clerical abilities with a history of high performance. Documented experience as a strong performer in current and past positions. Ability to handle and prioritize a large number of simultaneous assignments. Experience with event planning and coordination. Extraordinary attention to detail. Outstanding communication and people skills. Interested candidates should submit an updated CV. Please click the link below to apply, or alternatively send an up-to-date CV to ******.
***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland.***
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