Our client is seeking a highly organised and motivated individual to join their team as a Senior Executive Administrator/Office Manager.
This role involves providing top-tier administrative and organisational support to the Senior Management Team while ensuring the smooth operation of a busy office.
Key Responsibilities: Deliver comprehensive administrative support to all teams as needed, acting as a Personal Assistant to senior management.
Serve as the primary point of contact for facilities and building management, ensuring smooth office operations.
Oversee procurement of office supplies and liaise with IT to manage the functionality of office equipment and technology.
Organize and coordinate meetings, events, and visits from external guests.
Assist HR with onboarding and offboarding processes and other HR-related tasks.
Maintain and update records on the internal CRM system, ensuring data accuracy and accessibility.
Prepare materials for meetings, including agendas, briefing notes, and presentations.
Arrange travel and accommodation for the team, ensuring all details are planned effectively.
Develop branded documents, proposals, presentations, and reports using tools like Word, PowerPoint, and Excel.
Support the planning and execution of internal and external events, such as team away days and training sessions.
Welcome clients and guests, manage meeting room bookings, and coordinate catering arrangements.
Handle incoming and outgoing post, as well as courier services.
Participate in ad-hoc projects and other duties as required to support the team.
Key Requirements: Proven experience in a senior administrative role supporting management in a busy office environment (5+ years preferred).
Demonstrated ability to handle confidential information with discretion and integrity.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, OneNote, and SharePoint.
Strong verbal, written, and interpersonal communication skills.
Excellent organizational and multitasking abilities, with a focus on meeting deadlines and completing tasks independently.
Capability to take initiative, exercise sound judgment, and effectively prioritize workload in a dynamic environment.
Flexibility to adapt to changing demands and work under pressure while maintaining attention to detail.
This role is ideal for an individual who thrives in a fast-paced environment, excels at balancing competing priorities, and enjoys being a central figure in ensuring seamless office operations.
Robert Half is committed to equal opportunity and diversity.
Suitable candidates with equivalent qualifications and more or less experience can apply.
Rates of pay and salary ranges are dependent upon experience, qualifications and training.
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