Team Administrator - Governance and Consulting ServicesApplication Deadline: 16 December 2024
Department: Company Compliance & Governance • Governance and Consulting Services
Employment Type: Permanent - Full Time
Location: 10 Earlsfort Terrace, Dublin 2, D02 T380
Reporting To: Team Leader - Company Secretary, Governance and Consulting Services
DescriptionArthur Cox is one of Ireland's leading law firms and is the 2024 IFLR Europe Awards, Irish Law firm of the year. An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow. Constant innovation allows us to service our clients in the best possible way.
The Governance and Consulting Services Team delivers Company Compliance, Board Services and GRC Consulting Services. We are now recruiting for a Team Administrator to join our Dublin office. The role, which operates on-site, will provide exposure to all elements of secretarial and administrative support.
Key Responsibilities Managing requests from the Governance and Consulting Services teams and Firm Executive Assistants. Providing support on ad hoc tasks including scanning of documents, archiving, shredding and booking of couriers. Providing support on all printing requests. Assisting with meeting set up, including updating the meeting room system, adding guest names, arranging lunches, car parking, IT requirements etc. Submitting expenses. Updating the marketing database with new client details. Running document comparisons. Downloading from data sites. 3E Billing - client account refund requests, pay requisitions, WIP reports, new client/matter set up & closing, matter enquiries. Managing minute books- filing, creating, organising minute books, scanning minutes, updating spreadsheet. Booking meetings, organising catering / IT / etc. Updating Systems with new matters/clients. Filing physical CRO forms & Bonds. Other ad hoc administrative duties as required. Skills, Knowledge and Expertise 1-2 years in a similar administrative role. Essential proficiency in MS Office (Excel, Outlook) and experience with billing management systems (3E preferably). Demonstrated ability to work in a multi-tasking environment while ensuring accuracy and efficiency. Excellent communication and interpersonal skills. Solution-minded with the ability to work well under pressure. Ability to work independently and prioritise tasks effectively. A clear team player who can also take initiative in solutions orientated tasks. Flexible, reliable, and highly motivated. BenefitsWe reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with the following:
Market leading salary Discretionary annual bonus scheme 25 days annual leave allowance Pension scheme TaxSaver and Bike to Work scheme Healthcare Full gym and wellness programme
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