Shape a future with purpose at Arup in Dublin. Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
We are currently seeking a Facilities Co-ordinator to join our team on a permanent contract. This is an excellent opportunity for a candidate who wants to develop their career in the facilities environment.
The successful candidate will be required to support and assist the Facilities Manager and work as part of the Facilities Team based in our Dublin office.
As a Facilities Co-ordinator at Arup, you will: Co-ordinate and manage soft services throughout the 4 offices in Dublin, Cork, Galway & Limerick. The role is predominantly Dublin-based but there is limited travel required to the other offices and after-hours commitments needed on a limited prescheduled basis (except in an emergency).Assist in co-ordinating contractor's on-site activities to ensure that the tasks are performed successfully and closed out in line with internal procedures.Carry out building walks, generate reports, tasks, and photos on findings.Take service calls and be active on the internal facilities helpdesk.Manage sub-contracted teams such as the canteen, cleaners, security, deliveries, maintenance contractors etc.Be the first point of contact for the FM Service Provider in general activities, PPM, call outs, emergencies, etc.Manage the ACT Access Control System as the first point of contact & the Trend BMS System.Manage desks moves, furniture orders, recording of warranties, managing installation, communication with staff.Send out monthly Facilities Team Updates to 600+ staff.Manage annual budgeting, maintenance costs, PO allocation, invoice review and approvals.Show leadership & direction to other members of the team especially when the Facility Manager is unavailable.Be vigorous in Health & Safety tasks and assist in coordinating actions with other departments, i.e. Workstation Assessments, Office Inspections etc.Ensure safe and clean facilities across the site. Ensure all works are undertaken in line with Environmental and Health & Safety legislation.Put plans in place to ensure all premises are run efficiently, and costs are kept to a minimum.Assist in overseeing costs for the Facilities Department and the issuing of purchase orders.Support the Facilities Manager in keeping reports, quotes and schedules up to date.Assist in the Project Management of small projects throughout the Ireland offices as well as the involvement in the co-ordination of in-house events, i.e. the Summer BBQ, parties, etc.Work closely with the Environmental and Health & Safety Departments to ensure that all relevant environmental and safety requirements in the premises are exceeded.Does this role inspire you? We're looking for someone who is passionate about Facilities Management. We also value:
4+ years' experience in a facilities environment.Qualification in Facilities or Project Management is an advantage.Capability to handle authority and delegate responsibility.A willingness and positivity to learn on the job, share knowledge from previous roles and integrate into an already established Facilities Team.Be familiar with requesting and approving RAMS; therefore, experience with working with and approving sub-contractor paperwork is desirable.Excellent organisational skills with strong attention to detail.A good communicator, both verbal and written.Excellent inter-personnel and time management skills along with the ability to be self-driven in achieving task completions.Good decision-making skills with the ability to resolve reactive problems.Positive "can do, will do" attitude.Motivated, passionate, forward-thinking and safety conscious.Why Arup? At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.
Benefits that work for you: Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.
We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.
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